Zenesi has two distinct product ranges. The original Series 1 range was developed with Microsoft Access as the platform. The current Series 2 Range of products is a more user friendly set of executable programs built on the .Net platform.
The Series 2 range of Zenesi products are designed to facilitate quick and easy document review. The primary product in the range is the Viewer, which supports the viewing and tagging of documents. The other product is Viewer Express, which is a free tool that incorporates all of the read-only functionality of the Viewer.
Some tools from the original Series 1 range of products are still available. This includes tools for legal analysis of pleadings and various utilities for managing loose files and manipulating load files.
A detailed list of the features provided in each product can be found in the Product Features section of the website.
The Zenesi Viewer is designed for efficiently reviewing sets of documents. It automatically adapts to different file formats and can handle individual files (such as Word or Excel documents) or compound files (such as Outlook PST files). This makes the Viewer ideal as a multi-purpose tool for the review of mixed file sets.
The Viewer enables a list of documents to be filtered and sorted using various criteria. This makes it quick and easy to locate and display documents of interest. The navigation options include the ability to browse by inherent file attributes (such as date, file type or file location) or by custom tags that can be added to the documents without altering the underlying original file.
The Viewer supports most of the common document formats, including PDF, text, HTML, MS Office documents and various image files. It handles data provided as loose files better than Windows Explorer and is better for read-only review of email files than Outlook. The Viewer also makes it possible to easily review documents and related information from a Ringtail load file, without having to import the data into an industrial scale review platform.
The Viewer has the ability to aggregate data from multiple file sets. It can therefore be used as a basic desktop document management system or to maintain a personal library. The Viewer can also be used to detect changes within a folder hierarchy. This is great for aggregating the contents of multiple shared folders (including network drives and cloud drives such as Dropbox and Google Drive) and monitoring any changes.
The Viewer has the ability to export data in various formats. At the simplest level it can create a file list in CSV format that is ideal as a record of the contents of a folder at a given point in time. Alternatively, it can create a file listing in Excel format that includes hyperlinks to the corresponding PDF files. It also supports a range of load file export formats that enable documents and related metadata to be shared between different parties.
Viewer Express is a free product designed for quickly viewing sets of documents. It includes all of the read-only functionality from the Zenesi Viewer, but does not have the ability to apply custom tags or to export data in load file formats.
Pleadings Analyser merges multiple source documents to facilitate side-by-side comparison of related paragraphs.
The tool enables the creation of ‘consolidated pleadings’ containing the key documents (Claim/Defence/Reply) in the litigation process. The tool aligns each response in a Defence to the corresponding paragraph in the Statement of Claim. And then it aligns each response in a Reply to the appropriate paragraph in the Defence. This enables efficient analysis of the pleadings and all the related responses.
As part of the preparation of a Defence, the Pleadings Analyser is ideal for ensuring that an appropriate response has been prepared for each point raised in the Statement of Claim. It is also ideal for reviewing the responses from the other side as the matter progresses. The side by side presentation of all documents is very useful as part of the case preparation process.
The process used by the Pleadings Analyser involves breaking each document down into individual paragraphs. These paragraphs are then analysed to identify references to other documents. The tool then endeavours to resolve the cross-references and to link the paragraphs. Manual refinement of the cross-references enables links that were not handled correctly by the automatic detection process to be added or fixed.
The result of the analysis process is the ability to create a compound document containing the consolidated pleadings. This is generated as an HTML file that can be reviewed using a web browser. The HTML format is used because it presents the consolidated pleadings as one large sheet, without the limitations caused by page height, page width and column width constraints. The HTML can also be imported into Word using a style sheet that preserves all of the settings used in the HTML document.
Workbench provides an integrated environment for the management and manipulation of file sets. It includes a full range of features, from the ability to create a simple hyperlinked index from a folder, through to the advanced manipulation of the load files used by document review platforms.
The tools provided within Workbench enable:
* Creation and conversion of file set data in a variety of formats, including simple CSV load files, Excel spreadsheets with hyperlinks, and Ringtail load files;
* Analysis of files within file sets, including extraction of basic metadata, calculation of native MD5 values, and identification of issues that may arise during a subsequent e-processing and/or document review process;
* Renaming of files, including support for generation of new file names based on chronological order or the underlying folder structure;
* Manipulation of load files, including normalisation of people/organisation names, bulk rendering of native files, and extraction of text;
The integrated interface of Workbench makes it easy to apply the different tools to the same file set. This enables basic e-processing for small sets of documents. The ability to save the results as a hyperlinked spreadsheet enables document review in situations where large scale review platforms are unavailable, too expensive, or inappropriate for the scale of the matter.
File Analyser Express
File Analyser Express is a free product that facilitates the preparation of a list of files in a selected folder. The process includes the collection and examination of metadata, such as datestamps, associated with the set of files. The results of the analysis can be exported in a variety of formats, including text file, Excel spreadsheet or as an Access database.
A key feature of the tool is the ability to save the list of files as a hyperlinked spreadsheet. This enables an interactive index of files to be created quickly and efficiently. It is ideal for sharing sets of files or maintaining a catalog.
File Analyser Express is also useful for recording the details for a set of files as at a particular date. This can be used as a document register or as a record of files that have been archived.
File Renamer Express
File Renamer Express is a free product that facilitates the bulk renaming of a list of files. This includes copying, moving and deleting files.
The tool uses an Excel spreadsheet (containing pairs of source and destination file names) to direct the renaming process. This approach provides significant flexibility and enables the names of individual files and/or folders to be specified. It also provides greater confidence in what the results of the renaming process will be.
A key feature of the tool is the ability to create a suitable spreadsheet from a specified root folder. The spreadsheet can then be edited to specify the new file names required. Formulas can be used within a spreadsheet to generate new names based on the current names. The names can also be manually adjusted.
The results of the renaming process are recorded within the spreadsheet, making it easy to identify any problems that may have occured. The final spreadsheet can be retained as record or audit trail of the renaming that was done. This record can be useful if it is subsequently necessary to know the original name of a file, or, conversely, to identify the current name for an old file.
All tools are available from the Downloads
section of the website. Note: You will need to be registered and login to access the Downloads.